A series of "demo" training sessions for creating SAP electronic journal vouchers will be held this month. All departmental staff members who are responsible for creating journal vouchers in the classic MIT accounting system need to be trained on this function in SAP. No registration is required.
As Controller James L. Morgan announced in March, SAP electronic journal vouchers will be used for the Institute's 1998 fiscal year closing. The cutoff for paper journal vouchers, and electronic journal vouchers from the $SumMIT system, will be June 24. Following this date, the use of paper journal vouchers and $SumMIT journal vouchers will be discontinued.
The demo training topics will include SAP financial terminology, business rules regarding journal vouchers, and the flow of journal voucher documents through SAP. Demos will show users how to create, save, change and complete a journal voucher. Documentation and a self-study tutorial that can be done from the user's local workstation will also be distributed at the sessions.
The schedule for demo training is:
- Thursday, April 16 -- 9am-noon, Rm 1-390 Tuesday, April 21 -- 9am-noon, Rm 10-250 Wednesday, April 22 -- 9am-noon, Rm W20-307 Tuesday, April 28 -- 1-4pm, Rm 1-390
Self-study labs will be available for those who want to complete the tutorial in a classroom setting with a teaching assistant available. These labs will take place in late April and early May at the Professional Learning Center (Building W89). Registration for the labs is required. Questions about the training should be directed to Nancy Gift at x8-0236 or email@example.com.
Users are strongly encouraged to complete the self-study tutorial, at their desk or in a lab, before they begin to create journal vouchers in the SAP production system.
A version of this article appeared in MIT Tech Talk on April 15, 1998.