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A handy new "SAP Quick Reference" guide was mailed earlier this month to MIT staff members who took SAP training classes at the Building W89 Learning Center.

The guide is a series of eight tabbed, spiral-bound reference cards. The cards contain concise information on topics like logging on and off the system, SAP terminology, frequently used G/L account numbers and material groups, navigational shortcuts (buttons and fastpaths), and sources for more information and help.

"We developed this guide in response to suggestions from users, and we're very interested in hearing about ways we could make it even better in future iterations," said Linda Lancaster, manager of SAP training and documentation.

The team is already getting positive feedback, such as the following e-mail message from Elizabeth Cooper, director of the Administrative Services Organization. She wrote, "This quick reference guide is just right -- the right kind and amount of information in the right level of detail. It's a valuable reference tool in an easy-to-read format."

Community members who didn't receive a copy of the guide or those who need additional ones may send e-mail to The training and documentation team welcomes comments or suggestions to the same e-mail address.


A large number of the MIT certificates (required for using SAPweb and other MIT-developed web applications) will expire on February 28 or March 1, 1999. To check the expiration date on your personal certificate, see the web page at

Information Systems recommends that people whose certificates are set to expire soon should renew them over the next few weeks so they can continue using restricted applications without any interruption. Remember that a certificate is a user's key to a secure connection that ensures privacy of transactions on the web.

If you have difficulty acquiring your new certificate, send e-mail to or call x2-1177.


Departmental training in the use of SAP is continuing on a reduced schedule. To register, use the on-line form on the training page.

Before attending an SAP course, users need to be authorized for the appropriate functions; otherwise, they will not be able to use those functions when they return to their offices.

The following SAP classes will be given during February at the Learning Center: Basic Skills, Requisitions, Approving Requisitions, Reporting, Journal Vouchers, Journal Voucher Upload and Manual Funds Reservations. See the web page listed above for the dates andtimes.

The SAPweb Requisitions class will be given in the Wong Auditorium (Building E51) on Thursday, Feb. 11 from 1:30-2:30pm and again on February 23 from 10-11am.

A version of this article appeared in the January 27, 1999 issue of MIT Tech Talk (Volume 43, Number 17).

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